5 tips for keeping minutes of video meetings

Modern technologies allow using the equipment for almost any business needs. Thus, communication has turned into a completely different form than what it was a century (or even several decades) ago. Today, people prefer online communication to face-to-face meetings. And it definitely makes sense.

Modern remote work and online communication

Looking at modern work, it's hard not to notice that any action is related to technology. This has been a common occurrence for quite some time now, but has become even more common since the world has been confronted with COVID-19.

People massively prefer remote work. This leads to a complete change in the format of teamwork and how meetings are conducted. Thus, online meetings today have become commonplace, and people are developing this type of communication in every possible way to make it even more comfortable. But even with such rapidly changing technological progress, there are still purely human traits, such as poor attention and memory. But technology is at our disposal to deal with this.

Why is it important to record video meetings?

Note-taking is the usual note-taking, but more organized and composed. It is extremely important to keep minutes of the online meeting because it helps to structure and remember the main thesis and the decisions being discussed.

This allows you and your colleagues to understand your current tasks and responsibilities. But to make it as effective as possible, it is better to consider a few tips for keeping a record.

Tips for efficient logging

By keeping the following tips in mind, logging becomes easier and more productive:

• Define your purpose - what is the purpose of the meeting? What result do you expect from this? Use it to determine what is important to note and what is not.
• Use the agenda as a structure. Have it before the meeting to review. But if you started without it, ask for a document with a copy at the beginning of the conference.
• Don't write down everything you hear. Pay attention to those things that are most valuable for your goal and for future meetings.
• Don't be afraid to interrupt. If something is not clear, it is better to ask before the discussion goes further.
• Make notes accessible. Your colleagues attending the meeting may not be able to keep minutes of the meeting online, so share it so everyone is informed.

Using video and audio to share information is an effective way to conduct business meetings. But sometimes it leads to loss of concentration. Thus, the use of a protocol helps to compensate for this shortcoming.

What is needed for logging?

Think ahead about what you need. Think about how you will take the protocol and prepare any special equipment, software, or a piece of paper with a pen. Use the tools that you use faster - this helps you focus on the content of what you write, and not on the process of writing. To simplify the process, use applications - look for the most convenient and comfortable for you and work with pleasure.

Record keeping: when it's useful and when it's not

Notes are only useful if they contain the essentials. So, let's look at the important information:

• topic for discussion;
• decisions made;
• location and names of those responsible;
• dates and times;
• open questions with no solution.

Add or remove points depending on the purpose of your meeting.

The practice of note-taking is as old as it is useful. And using modern resources, we turn it into a simple process. Minute taking and the right online meeting apps are the perfect combination for productivity. So grab your chance to explore the iMind app for free and unlock full functionality with specific plans.