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Sep 12, 2022·3 min reading

The difference between videoconferencing and telepresence

When you start discussing business communication, you need to consider various aspects of how and where this communication will take place. For remote workers, video conferencing is the way to go. But is there a better alternative?

Using telepresence in TED talks
Telepresence could become an alternative to video conferencing


Here we will discuss the things that make hangouts different from telepresence technology. But let's first define the terms.

Video conference

… is a technology that provides remote communication capabilities through audio and video support. Includes use of webcam and audio equipment; Can be used with minimal equipment. Optional devices depend on the device you are using.


… is a technology that allows you to simulate the presence of a person speaking from a remote location. This requires special equipment and/or training. For the full experience you will need:

  • a robot imitating a person and equipped with sensors;
  • wraparound screen or VR helmet;
  • stereo sound input;
  • manipulation gloves.

The technology is not as common as video conferencing.

The difference between video conferencing and telepresence

Unlike telepresence, video conferencing is much easier to set up. To be more precise, these technologies have the following differences:

  • video quality - telepresence implies dynamic video;
  • audio structure - for better imitation in telepresence, only stereo sound is used;
  • interoperability - opportunities for manipulation;
  • user experience - telepresence has a much deeper level of immersion;
  • compatibility - video conferencing is much more versatile;
  • software and hardware - for online meetings are more common (for example, iMind or other applications).

The differences become more apparent during use.

When is telepresence useful?

Telepresence requires little more than a computer with a webcam and a headset. This is the reason for the complexity of its implementation in some situations. Although for others this may seem like an indispensable part:

  • if you have already invested in this technology and have an equipped office;
  • if you find it more efficient to use presence simulation technologies to communicate with your partners from all over the world;
  • if you are looking to make remote business communication the default for your company.

Much depends on the specific situation, so decide depending on the context of your circumstances.

How do you know if your business should use video conferencing?

Because videoconferencing is so much more convenient, you can use it in any situation you see fit. But as for the moments when regular online meetings are the best solution, we would highlight the work of distributed teams and the rapid development of the company. The more employees come to the company and the farther they are from each other, the easier it is to communicate using online conferences.

Telepresence vs video conferencing - which one to choose?

Looking at the video conferencing versus teleconferencing contrast, it's hard to say which option is better. Your choice should be based on an in-depth analysis of your situation and aimed at providing the best possible outcome.

Both technologies mentioned above have their pros and cons. The best use cases vary, so to use them productively, you need to pay more attention to the specifics of your situation.

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